What are certified copies / duplicates?
Certified legal copies, also known as duplicates, are copies of your original deed poll that have been certified as an original by a professionally qualified person.
A certified copy will be accepted as an original by government departments, financial institutions and all other record holders that need proof of your name change.
A certified copy will be accepted as an original by government departments, financial institutions and all other record holders that need proof of your name change.
Who can act as a witness for my Certified Copies?
If you are British and you live in the UK then you do not need a solicitor or public notary to act as witness to your deed poll. You can choose anyone who is over the age of 18 and independent of you.
The term independent means your witness cannot be a relative, partner or someone who lives at the same address as you. It's often the case that people ask friends, neighbours or work colleagues to act as a witness when they sign their deed poll or Certified copy.
The term independent means your witness cannot be a relative, partner or someone who lives at the same address as you. It's often the case that people ask friends, neighbours or work colleagues to act as a witness when they sign their deed poll or Certified copy.
When will I receive my Certified Copies?
If you order one of our Certified Copy Service, it will be professionally drafted and dispatched the same working day.
You should expect to receive your certified copies within one to two working days via 1st Class Royal Mail delivery.
Standard Delivery is Free of charge.
For 1st class deliver there is a small fee of £1.99.
You should expect to receive your certified copies within one to two working days via 1st Class Royal Mail delivery.
Standard Delivery is Free of charge.
For 1st class deliver there is a small fee of £1.99.
Do i need to give you my order number when ordering additional Certified Copies?
There is no need for you to give us your Order number when applying for additional Certified copies.
Our Paralegal team check, and match up all of the information entered, then link it to the Original Order. They will then draft your certified copies, cross checking and making sure that the Information is correct.
Our Paralegal team check, and match up all of the information entered, then link it to the Original Order. They will then draft your certified copies, cross checking and making sure that the Information is correct.
How many certified copies should I order?
When you change your name you will need to notify all record holders.
This will mean providing proof of your name change to organisations and authorities such as HM Passport Office, the DVLA, pension companies and utility companies.
If you know you need to contact a high number of record holders then it’s advisable to order more than our recommended minimum of 8 - 10.
This will mean providing proof of your name change to organisations and authorities such as HM Passport Office, the DVLA, pension companies and utility companies.
If you know you need to contact a high number of record holders then it’s advisable to order more than our recommended minimum of 8 - 10.
Can I use a photocopy of my deed poll?
The vast majority of record holders will not accept a photocopy of your deed poll. They will require either your original deed poll or a certified copy.
